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Made a mistake in a draft payrun

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This article is for owners and admins who use Humanised

Overview

  • Why a clean payroll history is important
  • What can you do if you realise a draft payrun is no longer needed

Why a clean payroll history is important

Humanised payroll has afforded its users a few opportunities to rectify their mistakes than most payroll software. We recognize that payroll professionals often face impossible situations when the already confirmed payroll needs to be reedited. Sometimes due to requests from their clients (clients of payroll service providers), other departments in their organisation or employees themselves.

Therefore, there is an option of leaving a payrun as a draft until you are ready to confirm. Before we tell you how to do that, we want you to know that the following scenarios are sensitive to what you are about to do

  • APIT Table 2 tax calculations – According to the tax table 2, tax amounts paid monthly, and as lump sum are factored in to make sure employees doesn’t pay more than they owed. Therefore, at any given month you have to make sure that the payruns for that financial year, starting from April, are maintained properly so that Humanised can do this complicated calculation for you.
  • Reports – Make sure you maintain a clean payrun history so that you can reap the benefits of your tiny work when downloading T10 and Annual statement of employer reports. Similarly, system generate custom reports also will need a well-kept payrun history to generate accurate results
  • Future reference – You yourself will have the peace of mind of being able to view all your payruns in one place, knowing full well that the payrun history indeed accurately describes the payruns to date.
  • Draft payruns – you are required to delete any unwanted draft payruns from your payrun history. More than one monthly payruns is not allowed to be created for one pay cycle.

Deleting a draft payrun

You don’t have to delete a draft payun if the error is something can be corrected within the payrun itself. This is why we have a draft status in the create payrun process. However, if you have made the payrun with a wrong pay cycle or name etc you’ll have to start over.

  • Step 1 – Download a copy of the draft payrun you want to get rid of. You can do this by getting an export of the existing file. This step is optional but will be helpful since draft payruns are permenantly deleted
Export draft payrun
Figure 1 - Export draft payrun
  • Step 2 – Delete the payrun. (You can only have one monthly payrun per pay cycle)
Delete draft payrun
Figure 2 - Delete draft payrun
  • Step 3 – Create new payrun. You can create a new payrun using system data or use the export you just got to create the new payrun. If you don’t want to do the previous edits once more, you can use the export

What's next?:

Made a mistake in a completed payrun

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