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Integrate system leaves with payroll

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This article is for Owners and admins who use Humanised

Overview

Integrate leave management with payroll

(We strongly advice doing at least one independent test run of the payroll section and leave section before you attempt integrating leaves with payroll)

  • Step 1 - Go to company settings scroll down and switch on the toggle “include leave calculation in payroll”
  • Step 2 - select the radio button, calculate leave based on, “leave in system”
Integrate leave with payroll
Figure 1 - Integrate leave with payroll

Add existing leave balances to payslip

This will display the existing leave balance for the relevant employee at the time the payslip is created. Some employers prefer to provide their employees with a clear idea of their leave balances month on month so that they can plan better and reap the benefits of these leave types

Please note that the leave balance is currently displayed in hours.

  • Step 1 – after you’ve integrated leaves with payroll following the above steps, you can tick the check box that says “display Leave Information in Payslip”.
Leave balance in payroll
Figure 2 - Leave balance in payroll

Log and add no pay deductions to payroll

Humanised payroll allows you to log no pay leaves separately but alongside annual, causal or any additional leave types. However, only owners and admins will be able to log no pay leaves on behalf of their employees

Make sure that you have filled in the no pay policy settings correctly.

  • Step 1 – Go to leaves, click on “apply leave” button
  • Step 2 – Select the employee, select the leave type as “No pay”, select the days you want to add the leave for, the reason for the no pay and click on “Submit”
  • Step 3 – No pay leaves will now appear under all leaves awaiting approval. “Approve” the leaves to confirm which no pay times are confirmed to be deducted from the relevant payrun

No pay will be added to the payrun that contains the days mentioned. For an example if you add a no pay leave for June 15th in an organization where pay cycles are set up for the calendar month (1st – 31st), this no pay leave will appear as a deduction in the June monthly payrun.

No pay rate will be calculated according to your no pay policy preferences and then multiplied by the total no pay time logged for the month.

Approve nopay
Figure 3 - Approve no pay leaves
no pay dedution
Figure 4 - No pay dedution

What's next?:

How to use time attendance with payroll

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