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Run a payroll using system data

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This article is for Owners and admins who use Humanised

Overview

  • Learn how to run a payroll in the least number of steps using humanised

Step 1 – Update employee details (if applicable)

  • Onboard any new employees
  • Fill in any missing mandatory data
  • Update any new increments
  • Update any new pay items (incentives, variable allowances etc)
  • Remove any irrelevant payruns

Now you’ll have an up-to-date database to run payrolls from.

Step 2 – Update organizational settings

If there are any changes to payroll policy, make those changes in organizational settings

Step 3 – Create draft payrun

  • Go to payroll and click on “Create payrun” button.
Payroll home page
Figure 1 - Payroll home page
  • A window will pop up named, “Create new payrun”, fill this form with the month, year, type of payrun and a name for the payrun for your convenience.
Create payrun window
Figure 2 - Create new payrun
  • This will create a draft payrun for you from the pay details you have saved in the system.

First the system will calculate EPF, ETF and APIT automatically according to your preset preferences. Then it’ll make the necessary deductions and statutory calculations to come up with the “net salary” and “cost to company” for each employee and for the whole organization. If there are any stamp duties, pro-rated salaries or any other additional calculations set up by you all those will also get added as pay items to relevant emplyees.  

Step 4 - Review and complete payrun

  • You can review the draft payrun to ensure everything is in order. Click on “edit to make changes to any employee’s pay details
  • Add or update pay items
  • Click on “Save”, and “Generate payroll” in the next window
Add and update pay items
Figure 2 - Create new payrun

Step 5 - Pay your employee salaries!

The payroll summary page will load with the following information.

  • Use the bank transfer file to pay your employee salaries
  • Remit EPF, ETF and APIT amounts to relevant institutions
  • Send payslips via email
  • Download the payroll summary

What's next?:

Run a payroll using a bulk CSV upload

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